Be an exhibitor!

The 66th Biennial Conference of the North Carolina Library Association (NCLA) will be held October 14-17th at the Benton Convention Center in Winston-Salem, NC.  The Conference Exhibits and Sponsorship Committees invite you to participate in the conference as an EXHIBITOR and/or SPONSOR.  Our conference provides you with the opportunity to interact with approximately 1,200 library employees from academic, public, school, and special libraries across North Carolina. Early-bird pricing is no longer available for exhibitors.

Booth rental prices for the 2025 NCLA Conference are:

• $800 - Standard 10’ x 10' booth
• $1500 - Premium 20’ x 20’ booth
• $600 - Nonprofit group standard booth (documentation required)
• $600 - Library school standard booth
• $600 - Artisan rate

Exhibit Package includes:

• Space in Benton Convention Center
• 10’ x 10’ booth; 8’ high draped back wall; 3’ high draped side walls; 6’ draped table with 2 chairs and a 7” by 44” booth identification sign with your company name
• Exhibitor service kit, which includes detailed information on displays, transportation, and rentals
• Badges for two booth personnel, which provide access to all events that don’t require an additional fee
• Your company name with a link to your website will be listed on the conference website. This will serve as a direct link to your products and services, creating online impact and drawing attention to your company.

Hollins Exposition Services will be handling additional furnishings as well as shipping, receiving, and drayage. A list of extras will be sent with Confirmation Packets several months before the conference.

Booth Selection and Guarantee Policy

Booths are assigned on a first-come, first-served basis for vendors who are fully registered and paid.  Assignments will be confirmed after full payment has been received. The Exhibits Committee reserves the right to make decisions regarding booth placement.

Cancellation Policy

Booth cancellations received in writing by August 1st will be refunded. A $50 non-refundable admin fee will be assessed for all cancellations. No refunds will be made after August 1st.

Exhibitor Hours and Events

NCLA has planned an exciting conference schedule of programs, activities, and events designed to increase the traffic flow into the exhibit hall.  Our scheduled no-conflict time with vendors includes a “Vendor Reception," “Breaks,” and an “Interactive Vendor Bingo Game.”  Several poster sessions will be conducted in the exhibit hall as well. The tentative schedule is as follows:

Tuesday, October 14th

• 12:00 pm - 5:00 pm  Exhibitor Move-in and Set-up

• 4:30 pm - 6:00 pm   Vendor sneak peek

Wednesday, October 15th
All exhibitors must be set up by 10:00 am on Wednesday, October 15

• 8:00 am - 10:00 am  Exhibitor Move-in and Set-up

• 11:30 am Ribbon Cutting

• 11:30 am - 6:30 pm Exhibit Hall Open

• 12:00 pm   Box lunch for exhibitors
  (2 per booth, upon request)

• 1:30 pm - 2:20 pm    Poster Session 

• 4:00 pm - 6:00 pm    Vendor Reception

Thursday, October 16th

• 8:00 am - 5:00 pm  Exhibit Hall Open

• 8:00 am Coffee for exhibitors

• 12:00 pm Box lunch for exhibitors
  (2 per booth, upon request)

• 2:30pm - 3:20pm   Poster Session/Vendor Coffee

• 6:00 pm  All Conference Reception
  (exhibitors are invited)

Friday, October 17th

• 8:00 am - 11:30 am  Exhibit Hall Open

• 8:00 am Coffee for exhibitors

• 8:00 am - 9:20 am    Leadership Institute Poster Session

• 9:00 am Raffle Drawings

• 12:30 pm - 3:00 pm Exhibitor Teardown

Wireless Access

A wireless Internet connection will be provided throughout the Benton Convention Center at no charge to the individual user. Everyone must use wireless – hardwired Internet access is not available.

Exhibits and Sponsors Contact Information

Use our contact us form to reach out!